top of page
Search

Board Briefing | 7.28.23

Updated: Aug 7, 2023

Sorry for the delay with this report. The board has been very busy with a variety of projects and issues.


Permits continue to be the major roadblock we face in restoring our property. George Kessler and Mike Englebert are on property this week working on that issue. George hand delivered our permit application for pool, deck, security wall, and tennis courts today. We hope to hear from them in two to three weeks. The primary obstacle is the City/County has changed some permitting procedures. Permits will no longer be issued for just a trade but must be submitted as a whole project. Our plan has always been to make the clubhouse one of our lower priorities. The bathrooms and electricity required for the pool is in the clubhouse and thus a complete clubhouse rehabilitation plan is needed for the clubhouse to get permits for the pool.


Staffing changes got a little messy recently as many of you have probably notices. Currently we only have enough maintenance work for a single individual. The board decided to save some costs and asked FSR to reassign Jim to another property. Manny, Sarah, and Brenna will continue at their current positions. Andrea has been promoted at FSR and the board has accepted FSR’s recommendation to have Michael LaVerde as our new property manager for a 90-day trial. The Board will be working closely with Michael to set the expectations for Ocean Harbor. The details of when exactly Michael will be starting at OH have not been completely worked out, but we are hoping to have him full time on the property within two or three weeks. In the meantime, Andrea will be managing our affairs.


The board will be putting a vote to the owners soon regarding the security gates/entrance drive, refurbishing of the lobbies, and changes to the roof color on the clubhouse and maintenance building. More details will be coming shortly. Once we have a bid for security gates/entrance drive we will have all the information we need to present to owners.

At the last board meeting, it was decided to hold off on the north security wall as it was felt that the bids received were excessively high. We have since received a lower bid and a contract has been awarded for its construction.


Met with the Altieri rep that handles our flood claim on Wednesday. Altieri is resubmitting our flood claim and reworking the documentation. ARS submitted excessive bills and their documentation was not up to the federal flood insurance standard. Flood claims must be completely submitted by September 28.


The insurance company has agreed to represent us in the lawsuit ARS has filed against us. Our Attorney will still be involved but most of the legal costs will be handled by the insurance company.


Please note that I do not read social media. If you have any questions, submit them through the office or this blog. This will be the last posting of the blog on the “open” Ocean Harbor portal. All future blogs will be published in the owner’s portal and will require you to sign on with your password. If you have difficulty signing onto the portal, contact Brenna in the OH office for help.


Here is a list of projects the board is working on:


PROJECT STATUS as of 7/26/23


PAINT/CAULK/VENTS

Service Contracting (painting company) ready to restart when we are ready, adding the lanai enclosure repairs. Altieri needs to review before starting.


WINDOW AND DOOR REPLACEMENT

Mario Apruzzese heading this up. Altieri doing a comprehensive study of damage, which will certainly uncover more damaged windows and doors. CGI completed a comprehensive test per advice from Altieri @ $ 115,000


SEAWALL REPAIR/NEW FRONT FACE, CAP, BOARDWALK

Permits have been issued, Ron Morgan heading this up. Contract with Florida Structural Group is signed. Project scheduled to start on 8/15/23


LANAI & SCREEN REPAIRS

Adding to the painting project with Karins Engineering. Altieri reviewing damage.


PERIMETER WALL REPLACEMENT

Engineered by WJJ, project awarded to Commercial Concrete. Waiting for permit.


POOL & SPA REPAIRS, EQUIPMENT, FENCE, DECK AND BATHROOMS

Engineered by WJJ. Bid awarded to Celebrity pools and J&L Geothermal. Bathrooms are separate bid. The clubhouse may also need to be approved for permitting to be accepted.


PUMPHOUSE & CLUBHOUSE ROOF REPLACEMENT

Crowther quoted $181,400. An additional received but the bid looks to be incomplete.


A & B BUILDING ROOF REPAIRS

Crowther quoted $12,000 to repair hurricane damage. Altieri hired an independent test to assess damage at a cost to us of $5K, with the expectation that damage will be much more than first thought, and insurance should cover the entire project.


SITE LIGHTING

Engineering is done. Poles and lights are ordered for August delivery. Paid $65K down for materials. $157,684 bid accepted for install from Action Electric Project slated to start in August ,2023


FRONT ENTRANCE RESTORATION

Oversight committee to send a proposal to the board for discussion.


SPORTS COURTS

Bidding process has started. 3 proposals due.


GENERATOR REPAIR

New generator is installed. Project is finished.


IRRIGATION AND LANDSCAPING

Start the process with WJJ design aid, and only doing what will not be destroyed later by the other projects. Committee to advise what can be done first.


ELECTRICAL RECONNECT TO CLUBHOUSE

Awarded to Action Electric. Waiting for permitting but hoping to start very soon.


A/C REPAIRS

About 35 units are not attached properly. Crawther will reattach and inspect at a cost of $150 per unit.


STORAGE DOORS AT GROUND LEVEL & TRASH CHUTE DOORS

Many are rusted out and need replacing. Quote from Property Medic received 5/15/23 for 39 new doors at a cost of $215,423 16 weeks to get the doors. Hoping for partial insurance coverage. Contract has been signed.


LIGHTING UNDER BUILDINGS, TRASH AND STORAGE ROOMS

To be done in-house in August and September.


A/C UNITS IN STORAGE ROOMS

5 units in storage rooms need replacing at $1600 each. The mini-split unit in the pump room needs replacing at a cost of $6200. Contract has been signed.


FISHING PIER REPLACEMENT

Part of marina rebuild.


NEW TRASH ROOM DOORS

Project is finished.


NEW HALL LIGHTS IN A BUILDING

Lights are in house and waiting for installation as Manny has time.


FIRE SYSTEM UPDATE "B" BUILDING

Wiring is done and speakers are installed, most of the cost has been paid. Testing of the entire system needs to be completed.



467 views4 comments

Recent Posts

See All
bottom of page